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 HR AUDIT SERVICES 

An HR Audit is like an annual health check-up, it plays a vital role in instilling a sense of confidence in the Management and the HR functions of an organisation.

The purpose of an HR Audit is to recognize strengths and identify any needs for improvement in the human resources function Third party audit for HR process is always recommended to growth of Organisation. A properly executed Audit will reveal problem areas and provide recommendations and suggestions for the remedy of these problems. Some of the reasons to conduct such a review include:

Maintaining or enhancing the organization and the department’s reputation in the community
Performing “due diligence” review for shareholders or potential investors/owners
Establishing a baseline for future improvement for the function

It is necessary to take a look at these and other questions..

  • Does the organisation regularly forecast the supply of and demand for employees in various categories?
  • Do job analyses exist for all positions in the organization?
  • Are all potential sources of recruitment identified and evaluated?
  • Are measurable selection criteria developed and used while filling up jobs?
  • Do effective training and development programmes exist?
  • Is there a performance evaluation system that helps assess past and potential performance?
  • Is the remuneration programme designed to motivate employees?
  • Is the plant unionised?
  • Does a grievance procedure exist?
  • Does the organisation have high quality of work life?
  • Does the HRM practice contribute to organisational effectiveness?
  • Does the management underestimate the capacity of HRM to contribute to organizational effectiveness?

Approaches of HR Audit

Audit is a tool to judge organizations performance and effectiveness of HR management. Personnel Audit refers to an examination and evaluation of policies, procedures and practices to determine the effectiveness of personnel management.” It is an analytical, investigative and comparative process.

The following approaches are adopted for purpose of evaluation:
1.Comparative approach
2.Outside authority approach
3.Statistical approach
4.Compliance approach
5.Management by objectives (MBO) approach.

1. Comparative Approach: Under this approach auditors identify one model company and the results obtained of the organisation under audit are compared with it.
2. Outside Authority Approach: In outside authority approach a benchmark is set to compare own results. A standard for audit set by outside consultant is used as benchmark.
3. Statistical Approach: Under statistical approach the statistical information maintained by the company in respect of absenteeism, employee turnover etc. is used as the measures for evaluating performance.
4. Compliance Approach: Under compliance approach the auditors make a review of past actions to determine to see whether those activities are in compliance with the legal provisions and in accordance with the policies and procedures of the company.
5. Management By Objectives ( MBO) Approach: Under MBO approach specific targets are fixed. The perform¬ance is measured against these targets. The auditors conduct the survey of actual performance and compare with the goals set.

A. Statutory Compliance Audit .

Sl. No. Reference Information Document
1 Contract Labour Regulation Act, 1970 CLRA lincese number Lincese Copy
2 Employee Provident Fund Act EPFO Code number EPFO Registration Copy
3 Employees’ State Insurance Corporation ESIC Code Number ESIC Registration Copy
4 Contract Labour Regulation Act, 1970 CLRA Conditions of license Lincese Copy
5 Contract Labour Regulation Act, 1971 Work hours Muster Roll / Wage Register
6 Contract Labour Regulation Act, 1972 Advance Paid Advance Register / Wage Register
7 Contract Labour Regulation Act, 1973 Fines imposed/paid Fines Register/ Wage Register
8 Contract Labour Regulation Act, 1974 Proof of wage deductions Deductions Register / Wage Register
9 Contract Labour Regulation Act, 1975 Seperation proof Service letter (upon separation)
10 Contract Labour Regulation Act, 1976 Full and final settlement Full and final settlement statement
11 Minimum Wages Act Overtime paid Overtime Register / Wage Register
12 Minimum Wages Act Compliance State prescribed minimum wages Wage Register
13 Minimum Wages Act Submission of Annual returns Under MWA Last Return copies
14 Payment of Wages Act Payment of salary on time Wage Register / Salary Slips
15 Payment of Wages Act Salary by cheque/DD/ transfer Wage Register / Salary Slips / Bank Statement
16 Payment of Wages Act Submission of Annual returns Under PoWA Last Return copies
17 Employees’ Provident Fund & Misc. Provisions Act EPF contributions Contribution Challan
18 Employees’ Provident Fund & Misc. Provisions Act Emigrant PF Contributions ECR Copy / IW Returns
19 Employees’ Provident Fund & Misc. Provisions Act UAN Availability UAN number
20 Employees’ Provident Fund & Misc. Provisions Act EDLI Exemption Exemption letter/ copy/ certificate
21 Employees’ Provident Fund & Misc. Provisions Act EDLI return Form 7IF
22 Employees’ Provident Fund & Misc. Provisions Act Adequate Insurance Insurance copy
23 Employees’ State Insurance Corporation ESIC Contributions Contribution Challan
24 Employees’ State Insurance Corporation Contribution History Register of challans
25 Employees’ State Insurance Corporation Accident history if any Accident report
26 The Payment of Bonus Act Allocable Surplus Form A – Allocable Surplus
27 The Payment of Bonus Act Set on Set off Form B – Set on Set off
28 The Payment of Bonus Act Payment of Bonus Form C – Bonus Register
29 The Payment of Bonus Act Bonus Returns Form D- Bonus Returns
30 The Payment of Bonus Act Adequate payment of Bonus Bonus Register
31 The Payment of Gratuity Act Proof of Settlement of Gratuity Settlement document

B. Non Compliance Audit.

Sl. No Audit
1. Performance Management Audit
2. Recruitment Audit
3. Recruitment vendor Audit
4. Increment and Appraisal Audit
5. Policy or Handbook Audit
6. Wage and Hour Practices Audit
7. Exemption Audit
8. Job Description Audit
9. Safety Audit
10. Hiring Process Audit
11. Training and Development Audit
12. Compensation Audit
13. Background verification Audit
14. Process Audit

For more detail about this service you can write us at client@hrremedyindia.com

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